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Terms & Conditions

UK Travel Testing

TERMS & CONDITIONS

These Terms & Conditions Apply to the PCR testing service provided by UK Travel Testing

The Service is provided by KP Studio Limited, trading as UK Travel Testing a company registered in England & Wales, with company number 12947098 whose registered address is at Suite 5 Ironstone House, Unit 4 Ironstone Way, Brixworth, Northampton, NN6 9UD”, “UK Travel Testing”, “Company”, “we”, “us” or “our” in these Terms and Conditions).

These Terms and Conditions form a legally binding agreement between the Company and the individual, business or entity ordering the Service (the “Customer”, also referred to in these Terms and Conditions as “you”).  

These terms and conditions along with our Privacy Policy apply throughout our website and during any telephone call or written correspondence between you and us. 

1. OUR SERVICES

1.1 We are an online service where you can purchase a PCR laboratory test or book an appointment for in-person sample collection at our clinics, which is processed in our UKAS certified partner laboratories. We offer the following tests:

a) PCR (Polymerase Chain Reaction Test)

b) Antigen Test

c) Antibody Test 

d) Pre-departure Test, Day 2, 8, Test to Release, Test to Reassure (separate or packages)

1.2 If in the future we offer and you order PCR tests by post, samples must be posted back to us on the day it is taken before 12pm via a Royal Mail Priority Box 

1.3 On receipt of a positive Antigen test, we advise on taking a PCR test to confirm the diagnosis. 

1.4 If you require a test in order to travel abroad travel, please ensure you check with your airline (or whoever you are travelling with) which service you need. You are solely responsible for ensuring you purchase/book the correct test.

​2. CONSENT FOR TAKING THE TEST

2.1 By purchasing a test and sending a sample to one of our laboratories you are giving KP Studio Limited your informed consent to perform the tests you have ordered.

2.2 By booking an appointment at our clinic, you are giving KP Studio Limited your informed consent to perform the tests you have ordered.

2.3 If the Customer is a child under the age of 18 he/she will require the consent of their parent or legal guardian to carry out the test. The parent or legal guardian will have to sign the information and consent form in relation to the child’s testing.

2.4 It is a strict condition for the use of the Service that each Customer (or their parent or legal guardian) must provide express consent for the sample collection and testing. We may refuse to carry out the test or to provide you with the result and we may irretrievably delete all records of the testing results associated with the Customer if we are notified or have reason to believe that the sample was obtained without the Customer’s consent. If this occurs, the Customer may need to re-perform the test in order to use the Service.

3. INFORMATION YOU PROVIDE TO US 

3.1 You agree that you (or if you are under the age of 18, your parent or guardian) are entirely responsible for your selection of tests and that you agree that it is your decision as to whether the tests you do purchase from us are suitable for you and whatever you may need them for. If in any doubt, please speak to a doctor or a qualified medical professional.

3.2 You must provide us with some personal information, including your first and surnames, address, gender and date of birth for our partner laboratory to process your test. Name, date of birth and gender are required by our partner laboratory for identification purposes.

3.3 It is your responsibility to ensure that all information including personal details of yourself and/or the Customer provided to us in connection with the Service are true, accurate and up-to-date. You must not provide any false or misleading information and it is your duty to correct any information that you believe to be inaccurate.

3.4 You may also given the option to provide details of symptoms you may be suffering or other medical or lifestyle information you feel may be relevant to the test at the time you book an appointment. You provide this information on the test request form included in your box. Please note that whether you provide this information or not does not change the fact that you are entirely responsible for consulting a health professional for assistance in the interpretation of your results. Laboratory testing alone is never a substitute for seeing a qualified healthcare professional.

4. HOW WE USE YOUR PERSONAL INFORMATION

4.4 Except as set out below, any information that you give us will be used solely in relation to the Products you have purchased from us. By placing an order you give us your consent to pass any and all relevant information about you on to our partner clinics and laboratories for the purposes of preparing your sample and analysing and interpreting the results. None of your personal information will be passed on to your doctor or any other third party, other than for those reasons set out below.

4.5 The law requires us to report the details of any positive, negative, indeterminate and void COVID-19 or influenza test to Public Health England (“PHE”), which is a government entity. Among other details, we may provide to PHE are the Customer’s first and last name, sex, date of birth, NHS number (if known), ethnicity, current address (including postcode), telephone number (only in the case of SARS-CoV-2 positive or indeterminate results), email address (only in the case of SARS-CoV-2 positive or indeterminate results) as well as details relating to us and the testing we conduct. These personal details together with the test result will be collected from you and provided to PHE or to such other bodies as required by law or by government/NHS instructions.

4.6 We only use your personal information in accordance with our Privacy Policy. Please take the time to read our Privacy Policy as it includes important terms which apply to you.

5. OUR RIGHT TO REFUSE TO CONDUCT THE TEST 

5.1 We shall be entitled to terminate the Service by written notice to you if you are in breach of these Terms and Conditions including in any event that you or the Customer provide us with incorrect, incomplete, false or misleading information in connection with the Service. We may also terminate or suspend the Service and may withhold test results if for any legal reasons we are prevented from delivering the Service.

5.2 We may refuse to carry out the test and may discontinue the testing process if the Customer is uncooperative, disruptive, violent, threatening or unable to provide the sputum sample or if for similar reasons the Customer’s conduct is objectionable. You will not be entitled to a refund of the charges in such circumstances and we are entitled to charge you even if the test has not commenced or was discontinued for those reasons.

6. TEST SAMPLES & RESULTS

6.1 Every test on our website has a corresponding turnaround time which is an estimate of the time it will take for your sample, once received by the laboratory, to be tested and the test results made available to you. It is an estimate only. It is not binding on us and we do not guarantee that test results will be available in the published turnaround time.

6.2 With regard to booking a PCR test for the purpose of flying/travelling abroad, it is the patient’s responsibility to ensure they leave adequate time for their test results to be received. Whilst we aim to get results for PCR tests to patients within 24 hours, this is not binding or guaranteed, as per clause 6.2. Further information on our liability can be found at clause 17. 

6.3 Your results will be mailed to you on the email address you provide us. You can share your results with anyone you choose. We may contact you by telephone regarding your sample and test results. The Product will be deemed to be delivered to you once your test results have been made available.

6.4 Test results and any comments given by us on the results are for information only. They are not a clinical diagnosis. Blood tests alone should never replace a proper medical investigation and/or a doctor’s advice. All information provided is based solely on the results in relation to what are considered normal ranges in the general population. This information is very likely not going to be enough to understand your overall health or a specific condition you may be wondering about. If you have any concerns at all regarding any aspect of your health or your test results you should discuss them directly with your GP or a doctor.

6.6 Based on the results of your test(s) we may advise that you purchase a follow-up test or that you see your GP for further investigation or both. You agree that you are solely responsible for acting on such guidance and that UK Travel Testing, accepts no liability if you choose not to do so.

6.6 It is a legal requirement that correct and accurate passenger details are provided whilst booking a PCR Test package. It is the responsibility of the patient to ensure they take the required test(s) on the correct days(s) as per the Government guidelines and allow enough time for postage back to the lab, allowing for weekend postal delays/restrictions.

7. YOUR RESPONSIBILITIES

7.1 A COVID-19 test is only one aspect of healthcare and public health. If you have symptoms that could suggest that you contracted COVID-19, regardless of the test result, medical advice should be sought and the Subject must follow NHS and government guidelines including in regard to self-isolation.

8. HOW THE CONTRACT IS FORMED BETWEEN YOU AND US

8.1 Our website will guide you through the steps you need to take to book PCR test with us. Our appointment process allows you to check and amend any errors before submitting your order to us. Please take the time to read and check your order at each stage of the order process.

8.2 Payment must be received in full prior to us processing your order. Once payment is received, we will confirm our acceptance to you by sending you a confirmation email. The contract between us will only be formed on the date we send you this acceptance confirmation.

8.3 The PCR test is valid for 3 (three) months from the date we post the testing kit to you. If you do not send a sample to the laboratory within the validity period your test will expire and you will not be entitled to a refund.

8.4 The PCR test date and time of swab must be registered on our portal prior to return. If you do not register the time and date of your swab before return you will not be entitled to a refund and you will not get a result.

9. PAYMENT

9.1 You may pay for Products using a debit or credit card and this includes MasterCard, Visa, American Express, Visa Electron, Switch, Solo, Maestro or JCB.

9.2 No payment information is stored with us but instead processed directly with our PCI DCC certified payment service provider using a payment form hosted by them.

10. PRICE OF PRODUCTS AND DELIVERY CHARGES

10.1 The price of the Products will be as quoted on our website at the time you submit your order.

10.2 If you choose to return any samples to our laboratory via recorded or guaranteed next day delivery you will do so at your own cost.

10.3 Prices for our Products may change from time to time, but changes will not affect any order you have already placed.

10.4 The price of a Product includes VAT at the applicable current rate chargeable in the UK.

11. CANCELLATIONS & REFUNDS

11.1 The customer agrees and accepts that any bookings made are non-refundable and that the service is deemed to have been provided by UK Travel Testing by providing the customer with their Booking Reference Number / Passenger Locator ID. 

12 REFUND PAYMENTS

12.1 All refunds will be returned back to the original form of payment.

13. OUR INTELLECTUAL PROPERTY RIGHTS

13.1 You acknowledge that except for any User Content, any and all other software (including source code), logos, icons, the Site’s “look and feel,” text, graphics, images, video clips, sound clips, content, notices, data, page layout, selection and arrangement of the content, copyrights, patents, trade secrets, trademarks and other intellectual property rights therein is owned solely and exclusively by UK Travel Testing and/or its licensors and are protected by the United Kingdom and international copyright, trade secret or other intellectual property laws and treaties.

13.2 You may not copy, archive, download, upload, distribute, syndicate, broadcast, perform, display, make available, or otherwise use any portion of the Services or the content on the Services except as set forth in these Terms. Additionally, you may not use the Services, any tools provided by the Services, or any content on the Services for any commercial purposes without our consent.

13.3 UK Travel Testing name and logo and all related names, logos, product and service names, designs and slogans are trademarks of KP Studio Limited, its affiliates or its licensors. Other names, logos, product and service names, designs and slogans that appear on the Services are the property of their respective owners, who may or may not be affiliated with, connected to or sponsored by UK Travel Testing. You may not use, copy or imitate any such branding, logos, designs, without the express prior permission of KP Studio Limited.

14. LINKS TO OTHER WEBSITES

14.1 This Website may contain links to other sites. Unless expressly stated, these sites are not under the control of UK Travel Testing or that of our affiliates.

14.2 We assume no responsibility for the content of such Websites and disclaim liability for any and all forms of loss or damage arising out of the use of them.

14.3 The inclusion of a link to another site on this Website does not imply any endorsement of the sites themselves or of those in control of them.

15. PRIVACY POLICY AND COOKIES POLICY

15.1 Use of the Website and Services is also governed by our Privacy Policy and Cookies Policy, which are incorporated into these terms and conditions by this reference.  To view the Privacy Policy, please click on the following link: https://uktraveltesting.com/privacy-policy/. To view our Cookies Policy please click on the following link: https://uktraveltesting.com/cookies-policy/

16. AVAILABILITY OF THE WEBSITE AND DISCLAIMERS

16.1 Any online facilities, tools, services or information that UK Travel Testing makes available through the Website (the “Service”) is provided “as is” and on an “as available” basis. We give no warranty that the Service will be free of defects and/or faults. To the maximum extent permitted by the law, we provide no warranties (express or implied) of fitness for a particular purpose, accuracy of information, compatibility and satisfactory quality.  UK Travel Testing is under no obligation to update information on the Website.

16.2 Whilst UK Travel Testing uses reasonable endeavours to ensure that the Website is secure and free of errors, viruses and other malware, we give no warranty or guaranty in that regard and all Users take responsibility for their own security, that of their personal details and their computers.

16.3 UK Travel Testing accepts no liability for any disruption or non-availability of the Website.

16.4 UK Travel Testing reserves the right to alter, suspend or discontinue any part (or the whole of) the Website including, but not limited to, any products and/or services available. These terms and conditions shall continue to apply to any modified version of the Website unless it is expressly stated otherwise.

17. OUR LIABILITY

17.1 Our total liability to you resulting from a Contract is limited to the total value of that Contract – meaning the price you paid for the Products and any additional services. We are not liable for any costs, loss, delay, inconvenience, or damage you suffer as a result of:

a) Test results not being made available to you within the turnaround time;

b) Your failure to act upon our advice if we recommend that you seek medical advice or attention having taken a test;

c) Your failure to show out-of-range test results to your GP or doctor if you opt to receive express results without them being reviewed by our medical staff;

d) Your failure to attend a pre-booked PCR test appointment;

e) Loss or damage that is not foreseeable; and

f) Events outside our reasonable control as described below.

If we fail to comply with the Terms and Conditions, we are responsible for loss or damage you suffer that is a foreseeable result of our breach of the Terms or our negligence. Loss or damage is foreseeable if it is an obvious consequence of our breach or if it was contemplated by you and us at the time we entered this contract.

It is your responsibility to ensure that the relevant sample has been collected and sent to our laboratory within the Validity Period.

18. FORCE MAJEURE

18.1 We will not be in breach of these Terms and Conditions nor shall we be liable to you for any failure, error or delay in delivering the Service or the test results or under any warranty where such delay, error or failure arises from or is attributable to matters beyond our reasonable control (“Force Majeure Event”) including an act of God, fire, flood, earthquake, windstorm or other natural disaster, explosion or accidental damage, war, threat of or preparation for war, armed conflict, imposition of sanctions, embargo, breaking off of diplomatic relations or similar actions, terrorist attack, civil war, civil commotion or riots, any failure or delay on the part of a third party supplier, industrial action or strike, power cuts, electronic or communication network breakdowns, government action, regulatory requirements changes in the law or any order of a court including any circumstances relating to the COVID-19 pandemic or any other epidemic or pandemic or their consequences.

18.2 If an event outside our control takes place that affects the performance of our obligations under a contract:

18.3 We will contact you as soon as reasonably possible to notify you; and our obligations under a contract will be suspended and the time for performance of our obligations will be extended for the duration of the event outside our control. Where the event outside our control affects our delivery of testing kits to you, we will arrange a new delivery date with you once the event outside our control is over.

19. CONTACTING US

19.1 If you want to contact please email us at covid@uktraveltesting.com.

19.2 By providing us with your contact details you give us your consent to contact you about our services and products you have bought or enquired about. If we do need to contact you, we will e-mail or phone you using the contact details you provide to us when you order one of our tests. We will send you your test results via the email provided.

20. GENERAL

20.1 You may not transfer any of your rights under these terms and conditions to any other person. We may transfer our rights under these terms and conditions where we reasonably believe your rights will not be affected.

20.2 These terms and conditions may be varied by us from time to time. Such revised terms will apply to the Website from the date of publication. Users should check the terms and conditions regularly to ensure familiarity with the then current version.

20.3 These terms and conditions together with the Privacy Policy and Cookies Policy contain the whole agreement between the parties relating to its subject matter and supersede all prior discussions, arrangements or agreements that might have taken place in relation to the terms and conditions.

20.4 The Contracts (Rights of Third Parties) Act 1999 shall not apply to these terms and conditions and no third party will have any right to enforce or rely on any provision of these terms and conditions.

20.5 Each of the paragraphs of these Terms operates separately. If any court or competent authority finds that any provision of these terms and conditions (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of these terms and conditions will not be affected.

20.6 Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.

20.7 This Agreement shall be governed by and interpreted according to the law of England and Wales and all disputes arising under the Agreement (including non-contractual disputes or claims) shall be subject to the exclusive jurisdiction of the English and Welsh courts. However, if you are a resident of Northern Ireland you may also bring proceedings in Northern Ireland, and if you are a resident of Scotland, you may also bring proceedings in Scotland.